How to Write the Goodbye Email to Your Coworkers

How to Write the Goodbye Email to Your Coworkers

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1. Send Your Note Promptly

When it comes to sending a goodbye email, it’s important to send your note promptly in order to give people enough time to process, say their goodbyes, and make any necessary adjustments before your last day. Consider if accounts need to be shifted, external personnel need to be notified, or you need to share a new point of contact before your departure.

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2. Keep It Short and Personal

There’s no need to go into extreme detail here, but do make sure to personalize the goodbye letter so that it is sincere. Use your coworker’s first name when addressing the email so it feels less like a mass message and more direct.  If you do have a large group to send your email to, consider using mail merge to 

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2. Keep It Short and Personal

personalize each email without as much hassle. If you have a favorite memory or a time that the recipient was extremely helpful, this is the time and place to share that. Sharing good sentiments will help further build the connection between you and your colleagues prior to (and after) your departure. Maintaining these connections 

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2. Keep It Short and Personal

will help build your network going forward. You never know where you’ll run into or reconnect with someone in your industry!

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3. Use Emojis (If That's Your Style)

If you’ve been known to integrate emojis into your daily writeups, stick with your style and carry that through here!  Don’t go crazy, but an emoji may lighten the mood during your transition, especially if you have an inside joke with your coworkers that goes along with the graphic.

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4. Be Sincere + Grateful

When writing a farewell message, you want to leave a positive impression of yourself on those you’ve worked with. Maybe you were on a team for a few months or a few years. Regardless of the length, good etiquette and grace when transitioning into a new opportunity will always work in your favor. Be grateful for what 

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4. Be Sincere + Grateful

you learned in the role and share that with others. Even if it wasn’t the most positive experience for you, there’s no need to leave others with a sour taste. With this said, this is not the time to fluff up your sentiments and act as if it was the greatest job ever if it wasn’t. You can be polite, gracious, and professional without lying and 

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4. Be Sincere + Grateful

being overly bubbly about a role or company that wasn’t a good fit. Riggins goes on to say that “When sending your ‘Goodbye’ email, consider it your greatest love letter. Share a favorite story or uplift and advocate for others by sharing your appreciation for their camaraderie. Even if your experience was less than 

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4. Be Sincere + Grateful

stellar, take the high road and help acknowledge that you see them, and you appreciate them for supporting you.”

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5. If You Want to Keep in Touch, Include Your Personal Email Address and LinkedIn Profile

Depending on the internal firewall parameters, external emails can sometimes get sent into the junk folder, so it’s best to send the email from your internal work account with your personal contact information in the body of an email. “Always make sure to provide your contact email or LinkedIn profile, because you never 

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5. If You Want to Keep in Touch, Include Your Personal Email Address and LinkedIn Profile

know who you'll work with or for again! Your next job is always tied to your network.  It only takes that one perfect moment for a former colleague to see a LinkedIn post about what you're working on, and connect the dots that they loved working with you and you'd be perfect for that open role on their new team,” suggests Riggins.

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