Administrative Assistant Job Description

Administrative Assistant Job Description

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Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.  Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

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Administrative assistant job description:

Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and 

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Administrative assistant job description:

judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

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Administrative assistant responsibilities:

– Answer and direct phone calls – Organize and schedule appointments and meetings – Maintain contact lists – Produce and distribute correspondence memos, letters, faxes, and forms – Assist in the preparation of regularly scheduled reports – Develop and maintain a filing system – Order office supplies

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Administrative assistant responsibilities:

– Book travel arrangements – Submit and reconcile expense reports – Provide general support to visitors – Provide information by answering questions and requests – Take dictation – Research and creates presentations – Generate reports

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Administrative assistant responsibilities:

– Handle multiple projects – Prepare and monitor invoices – Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities – Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new 

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Administrative assistant responsibilities:

equipment and techniques – Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies – Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; 

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Administrative assistant responsibilities:

participating in professional societies – Contribute to team effort by accomplishing related results as needed – Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. – Organize travel arrangements for senior managers – Write letters and emails on behalf of other office staff – Book conference calls, 

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Administrative assistant responsibilities:

rooms, taxis, couriers, hotels, etc. – Cover the reception desk when required – Maintain computer and manual filing systems – Handle sensitive information in a confidential manner – Take accurate minutes of meetings – Coordinate office procedures – Reply to email, telephone, or face to face inquiries

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Administrative assistant responsibilities:

– Develop and update administrative systems to make them more efficient – Resolve administrative problems – Receive, sort, and distribute the mail – Answer telephone calls and pass them on – Manage staff appointments – Oversee and supervise the work of junior staff – Maintain up-to-date employee holiday records

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Administrative assistant responsibilities:

– Coordinate repairs to office equipment – Greet and assist visitors to the office – Photocopy and print out documents on behalf of other colleagues – Provide polite and professional communication – Implement clerical duties and administrative processes – Conduct data entry

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Administrative assistant requirements:

– Proven admin or assistant experience – Knowledge of office management systems and procedures – Excellent time management skills and ability to multi-task and prioritize work – Attention to detail and problem solving skills – Excellent written and verbal communication skills – Strong organizational and planning skills

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Administrative assistant requirements:

– Proficient in MS Office – At least 7 years of experience in the field or in a related area – High school diploma or equivalent; college degree preferred

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Administrative assistant skills & proficiencies:

– Reporting Skills – Administrative Writing Skills – Proficiency in Microsoft Office – Analysis – Professionalism – Problem Solving – Supply Management – Inventory Control – Verbal Communication – Office Administration Procedures – Typing

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Administrative assistant skills & proficiencies:

– Attention to Detail – Accuracy – Multitask – Telephone Skills – Teamwork – Discretion and Judgment – Patience – Resourcefulness – Anticipates Needs – Emotional Intelligence – Flexibility – Editing and Proofreading – Microsoft Office Skills – Typing Skills

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